Privacy Policy - The Code Company

At The Code Company, we recognize that privacy is a fundamental right and a cornerstone of trust in our client relationships. This Privacy Policy delineates our practices concerning the collection, utilization, protection, and disclosure of information obtained through our services and digital platforms. We are steadfastly committed to maintaining the confidentiality and security of all data entrusted to us.

Effective Date: October 25, 2025

Information We Collect

In the course of delivering our development services and maintaining our platform, we may collect various categories of information:

Personal Information

When you engage with our services or communicate with us, we may collect personally identifiable information including but not limited to:

• Full name and professional designation
• Email address and telephone contact information
• Company or organization name and business address
• Project specifications, requirements, and related documentation
• Payment and billing information necessary for transaction processing

Technical Information

Our website and digital platforms may automatically collect technical data to enhance user experience and system performance:

• IP address and geolocation data
• Browser type, version, and operating system specifications
• Device identifiers and network connection information
• Website navigation patterns, page views, and interaction timestamps
• Referral sources and search queries leading to our platform

How We Use Your Information

The information we collect serves legitimate business purposes and is utilized exclusively to:

• Service Delivery: Execute and manage development projects, communicate project updates, and deliver contracted services
• Client Communication: Respond to inquiries, provide technical support, and maintain ongoing professional correspondence
• Payment Processing: Facilitate secure financial transactions and maintain accurate billing records
• Platform Improvement: Analyze usage patterns to enhance website functionality, user experience, and service offerings
• Legal Compliance: Fulfill regulatory obligations, enforce our terms of service, and protect our legal rights
• Security Measures: Detect, prevent, and address technical issues, fraudulent activities, or security vulnerabilities

Information Sharing and Disclosure

The Code Company maintains a stringent policy against unauthorized data sharing. We do not sell, rent, lease, or trade your personal information to third parties for marketing purposes. Information may be disclosed only under the following limited circumstances:

• Service Providers: Trusted third-party vendors who assist in business operations (e.g., payment processors, hosting services) under strict confidentiality agreements
• Legal Obligations: When required by law, court order, or governmental regulation, or to protect our legal rights and safety
• Business Transfers: In the event of a merger, acquisition, or sale of assets, where data may be transferred to the acquiring entity
• Explicit Consent: With your express written permission for specific purposes

Data Security and Protection

We implement industry-standard security measures to safeguard your information against unauthorized access, alteration, disclosure, or destruction. Our security protocols include:

• Encryption of sensitive data during transmission and storage
• Secure server infrastructure with regular security audits
• Access controls limiting data access to authorized personnel only
• Regular security assessments and vulnerability testing
• Employee training on data protection and confidentiality obligations

While we employ reasonable security measures, no method of electronic transmission or storage is completely infallible. We cannot guarantee absolute security but remain committed to continuous improvement of our protective measures.

Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Project-related data may be retained for archival purposes and to satisfy legal, accounting, or reporting obligations. Upon request and subject to legal constraints, we will delete or anonymize your personal information.

Cookies and Tracking Technologies

Our website may utilize cookies, web beacons, and similar tracking technologies to enhance user experience and gather analytical data. Cookies are small text files stored on your device that help us recognize your browser and capture certain information. You may configure your browser to refuse cookies or alert you when cookies are being sent, though this may affect website functionality.

Third-Party Links

Our website may contain links to external sites operated by third parties. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party websites you visit.

Your Rights and Choices

Depending on your jurisdiction, you may have certain rights regarding your personal information:

• Access: Request access to the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information, subject to legal retention requirements
• Objection: Object to certain processing activities
• Data Portability: Request transfer of your data to another service provider where technically feasible

To exercise any of these rights, please contact us using the information provided below. We will respond to your request in accordance with applicable data protection laws.

Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors. If we become aware that we have inadvertently collected information from a child, we will take immediate steps to delete such information from our records.

International Data Transfers

Your information may be transferred to and maintained on servers located outside your country of residence, where data protection laws may differ. By using our services, you consent to such transfers. We ensure that appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

Changes to This Privacy Policy

The Code Company reserves the right to modify this Privacy Policy at any time to reflect changes in our practices, legal requirements, or operational necessities. Material changes will be communicated through prominent notice on our website or via direct communication to affected users. Continued use of our services following such modifications constitutes acceptance of the updated policy.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

The Code Company
Email: privacy@thecodecompany.com
For general inquiries: hello@thecodecompany.com

We are committed to addressing your concerns and will endeavor to respond to all inquiries within a reasonable timeframe.

Last Updated: October 25, 2025